Case Study
Unlock your procurement potential with advanced contract management
Considering the needs of our client in the oil and gas sector, replacing the legacy contract management system with the Ivalua solution was essential. The previous CMS tool was outdated and unsupported, requiring the migration of large volumes of data and documents to their chosen new solution.
The resulting transition to the Ivalua solution by OJC Consulting has led to more efficient contract management and optimised operations across all departments.
Need for fast and efficient implementation through a short project timescale of 4 months.
Modernize contract templates for more consistent management and adherence to company policy.
Improve data quality to simplify and make contract management more reliable.
Automate the sourcing process to increase team efficiency.
Our client is a pioneering energy company with a portfolio and ambitions that span the breadth of the energy transition.
Its strategy is focused on safely delivering production from its existing assets, meeting and de-risking its decommissioning obligations, and pursuing strategic energy transition opportunities from its existing assets.
With more than 30 years of production, our customer’s portfolio is predominantly gas (96%), providing vital energy to fuel homes and businesses in the UK and Europe. Its MNZ carbon capture project aims to provide a world-leading, permanent decarbonisation solution for the industry.
The transition to Ivalua involved data migration, which included contractual documents.
Based on the standard Sourcing and Supplier modules, the Contract module was added, and subsequently highly customized to integrate specific data, such as historical supplier numbers and framework contracts.
In addition, the “Intake Form” plugin was used to facilitate the collection of new supplier and sourcing requests from around 500 users which included employees and subcontractors.
The contractual information extracted by OJC was adjusted in collaboration with the customer to match the custom-designed Ivalua model.
The extraction, revision and import of contracts, as well as the integration of supplier and bank data, were carried out via ETL processes.
The integration with the DocuSign e-signature platform ensured optimum security for the signature of supplier contracts.
User integration was optimized via single sign-on (SSO), accompanied by daily PGP-encrypted file imports via SFTP.
Successful implementation of the Ivalua solution with extensive customization of the Contract module in record time.
Optimized contract drafting thanks to superior supplier collaboration on a multi-functional, user-friendly platform.
Enhanced and automated sourcing process owing to smooth and efficient internal collaboration and improved data quality.
Accessibility facilitated by the introduction of “Intake Forms” enabling users (whether solution experts or novices) to submit sourcing and new supplier requests.